Conferences Management

No matter what the size of your meeting, from 10 to 10,000, AMS can manage the entire workings of your conference arrangements: From registration tracking to exhibit sales, from program and proceedings publication, to hotel and entertainment negotiations and arrangements. Conference planning and orchestration is one of our specialties. Many members of your organization only meet once or twice a year at one of your functions, therefore, the efficiency and courtesy they receive while at your function is extremely important. Our staff is trained and our meeting procedures are targeted at making your meeting an outstanding function and one that will keep your members coming back year after year knowing that they will be well taken care of.

Here are a number of services we can provide to your professional association:

  • Hotel Contract Negotiations
  • On-Site Registration & Coordination
  • Coordination of Convention & Hotel Help
  • Preliminary & Final Program Design/Printing
  • Exhibit Promotion & Management
  • Pre-registration of Delegates/Exhibitors/Speakers
  • Name Badges & Signage
  • Theme Party Arrangements
  • Financial Budgeting & Reporting
  • Travel Discounts & Arrangements
  • Audio-Visual/Taping Arrangements
  • Site Selection & Recommendation
  • Liaison with Third Party Vendors
  • Sponsorship/Funding Programs
  • Marketing Programs to Attract Attendees
  • Spouse/Guest Programs/Tours

From conceptualization to advanced registration, to on-site administration and finally through post-meeting assessment, AMS has the experience and technology to handle your association's meeting needs. We know how hotels operate and cost their operations; and, in turn, we know how to minimize your conference expenditures so as to provide you with the best possible return on the meeting dollar. We take the pressure off your Board so that you may network and enjoy your convention.